Best AV Rental Companies & Essential Tips

Top 50 AV Rental Companies in The USA and Factors for the Right Selection

AV Rental Companies

The audio visual equipment is a major contributor to the success of events, presentations, or gatherings. Choosing the right audio visual rental company is inevitable when organizing a corporate conference, a wedding, or a concert. The right AV rental companies will ensure that organizations hold successful events by offering the best platform to rent audio visual equipment for excellent services.

Key Takeaways

  • This article will provide you with the important factors you must consider before hiring an audio visual rental company for your requirements. 
  • You will also get to know about the best AV rental companies all over the USA. This article will also aim to educate you on the benefits of using audio visual equipment rental software. 
  • You will get trivia about the leading AV drawing and integration software in the market, followed by some FAQs that you really want to know.

What are the Factors to Consider when Choosing an AV Rental Companies?

Certain factors should be considered when choosing an AV equipment rental companies. The following factors will ensure that you select the right audiovisual rental services for your needs.

  • Equipment Quality and Variety
  • Technical Support and Expertise
  • Customer Service and Responsiveness
  • Delivery, Setup, and Pickup Services
  • Availability and Reservations
  • Price and Value
  • Insurance and Liability Coverage
  • References and Recommendations

Equipment Quality and Variety

The quality of AV equipment is paramount to the success of your event. Seek a rental company with access to the latest, up-to-date equipment from essential and trusted companies. The company should have a wide selection of equipment, including sound systems, microphones, projectors, screens, lighting, and equipment.

Technical Support and Expertise

A reliable AV rental company should also offer technical support during and before the final setup. This implies the need for their technicians to aid the client in setting devices, troubleshooting, and during the event. Specifics include selecting a company that uses experienced technicians capable of offering expert advice on equipment selection, set-up configurations, and audiovisual best practices.

Customer Service and Responsiveness

Good customer service is key to a successful and hassle-free rental experience. Make sure to rent from a responsive company with clear communication and rental terms that work around your schedule. Check the company’s reviews and customers’ testimonials for insight into customer care and trustworthiness.

Delivery, Setup, and Pickup Services

Additionally, it may be convenient renting audio visual equipment from audio visual companies that deliver, set up, and carry out the installation. This option will save you time and make the rental process easier, even if you are planning a large amount of equipment for the event or the AV solutions, your needs are for specialized events. Make sure to check the delivery and pick-up costs; and prices for assembly and dismantle as well.

Availability and Reservations

Make sure the equipment is available, and you ask about their reservation protocol. Many AV rental companies need to order equipment well in advance, relying on the season and frequency of events. Carefully prepare and schedule your equipment in advance to avoid any shortage or last-minute problems.

Price and Value

In the context of price, it is worth noting that price is the determinant of the chosen company. However, it is essential not to be blinded by low prices for several reasons. Instead, consider the value you are getting, including equipment quality and necessary technical support. Query multiple companies’ prices assessed with additional fees.

Insurance and Liability Coverage

Verify that the AV rental company’s insurance policy for equipment damage, loss, or theft is enough to cover your event. Make sure you are aware of your own liability and any insurance obligations when you rent AV equipment.

References and Recommendations

Ask colleagues, event planners, or industry practitioners who have previously worked with AV rental companies for a referral. Personal recommendations are an excellent source of insights that can direct you to a suitable company. Additionally, ask the potential rental company for references or experiences for similar events to ascertain their track record and proven capabilities.

State Wise List of the TOP Audio Visual Rental Companies in the USA

Here is a state-wise list of the top audio visual equipment suppliers in the USA. Make sure to check out this list for your preferred location to know about the most reliable AV service provider there is in your state. 

  1. Alabama: AVX Rentals
  2. Alaska: Arctic Audio Visual
  3. Arizona: Arizona Pro Sound
  4. Arkansas: Little Rock Audio Visual
  5. California: The AV Company
  6. Colorado: Denver AV Solutions
  7. Connecticut: CT Audio Visual Rentals
  8. Delaware: First State AV
  9. Florida: Orlando Audio Visual
  10. Georgia: Atlanta AV Rentals
  11. Hawaii: Pacific Audio Visual
  12. Idaho: Boise AV Solutions
  13. Illinois: Chicago AV Rentals
  14. Indiana: Indianapolis Audio Visual
  15. Iowa: Des Moines AV Rentals
  16. Kansas: Wichita AV Solutions
  17. Kentucky: Louisville Audio Visual
  18. Louisiana: New Orleans AV Rentals
  19. Maine: Portland Audio Visual
  20. Maryland: Baltimore AV Solutions
  21. Massachusetts: Boston Audio Visual
  22. Michigan: Detroit AV Rentals
  23. Minnesota: Minneapolis Audio Visual
  24.  Mississippi: Jackson AV Solutions
  25. Missouri: Kansas City AV Rentals
  26. Montana: Billings Audio Visual
  27. Nebraska: Omaha AV Solutions
  28. Nevada: Las Vegas AV Rentals
  29. New Hampshire: Manchester Audio Visual
  30. New Jersey: Newark AV Solutions
  31. New Mexico: Albuquerque AV Rentals
  32. New York: New York City AV Rentals
  33. North Carolina: Charlotte Audio Visual
  34. North Dakota: Fargo AV Solutions
  35. Ohio: Columbus AV Rentals
  36. Oklahoma: Oklahoma City AV Solutions
  37. Oregon: Portland AV Rentals
  38. Pennsylvania: Philadelphia Audio Visual
  39. Rhode Island: Providence AV Solutions
  40. South Carolina: Charleston AV Rentals
  41. South Dakota: Sioux Falls AV Solutions
  42. Tennessee: Nashville AV Rentals
  43. Texas: Houston Audio Visual
  44. Utah: Salt Lake City AV Solutions
  45. Vermont: Burlington AV Rentals
  46. Virginia: Virginia Beach Audio Visual
  47. Washington: Seattle AV Rentals
  48. West Virginia: Charleston AV Solutions
  49. Wisconsin: Milwaukee Audio Visual
  50. Wyoming: Cheyenne AV Rentals

What are the benefits of using audio visual equipment rental software?

Using audio visual equipment rental software benefits businesses involved in the AV rental sector in many ways. 

  • Firstly, the software simplifies the rental process, making it easier for companies to handle their inventory, bookings, and scheduling. 
  • This centralization of data allows businesses to monitor equipment availability, make reservations, and avoid double bookings more efficiently: 
  • Overall, this results in significant operational efficiency and client satisfaction. Moreover, audio visual equipment rental software provides data insights through various reporting and analytics modules. 

Analysis of rental trends, revenue sources, customer metrics, and other data helps businesses make informed decisions based on accurate data, enabling them to improve operations and profitability. Moreover, such insights help companies identify growth opportunities, adjust pricing strategies, and better understand their customer.


After taking into consideration all these aspects and conducting diligent research, you should be able to choose the appropriate AV rental companies that caters to your event requirements to have an efficient audiovisual experience for both you and the audience


AV rental services are typically involved in many events, including corporate conferences, trade shows, weddings, concerts, and private parties. Their services include providing sound systems and projectors for presentations and lighting and staging equipment for live performances, among many other functions.

There are many pluses for businesses in cooperation with AV rental services. Firstly, it allows access to high-quality equipment that does not require a significant financial investment. Secondly, it is possible to easily increase the quantity, quality, and level of equipment in line with the venue size and nature of the event. Finally, professional technical assistance helps to conduct everything smoothly. As a result, the rental of AV equipment helps businesses improve the level and effect of presentations, meetings, and other gatherings.

Print Friendly, PDF & Email
Sahil Dhingra
Sahil Dhingra
A software developer, business analyst & people’s manager, Sahil Dhingra has over 10 years of experience working for tech giants such as Apple, HP, and Cisco. With his deep understanding of the Software Development Life Cycle, Sahil strives to expand the horizon for SaaS-based products for AV professionals while also implementing the latest technologies such as AI, ML, VR, and Blockchain.

Leave a Reply

Your email address will not be published. Required fields are marked *

This website stores cookies on your computer. Cookie Policy

ISE Logo Meet us at Booth #C9063 at Infocomm 2024