Meeting Room Screen – How to Choose the Best Display

Choosing the Best Meeting Room Screen for Clearer Presentations

Meeting Room Screen Display

Do your meeting room presentations need to be fixed? Blurry slides and tiny text make it impossible for attendees to see critical information. Well, stress no more. Choosing the perfect meeting room screen is much easier than you think.

This blog provides you with the knowledge to make an informed decision when selecting a meeting room display screen. Let’s explore the key factors to consider, the specifications and provide tips to optimize your choice.

Key Takeaways

  • Understand the crucial role display size, resolution, and features play in fostering communication and collaboration.
  • Learn about key factors you can consider when selecting a meeting room display screen, ensuring it aligns with your specific needs.
  • Discover how online screen size calculators can assist you in finding the perfect display size for your meeting room.

Importance of the Right Meeting Room Screen

Having the right display in your meeting room is no longer a luxury but a necessity. It directly impacts the success of your meetings by affecting communication, collaboration, and productivity. A good meeting room screen ensures everyone sees content, fosters active participation, and has focused discussions. 

Here are some key points to remember:

  • Clear communication: The display should be large and high-resolution enough for everyone to see presentations, videos, or data without straining.
  • Enhanced collaboration: Features like touchscreens or optimal viewing angles can encourage interaction and brainstorming.
  • Improved productivity: Clear visuals and easy content sharing keep meetings focused and on track, maximizing your productivity.

Factors to Consider When Choosing a Meeting Room Display Screen

Here are some factors you need to keep in mind when choosing the meeting room display screen:

Display Usage

Think about how the display will primarily be used. Will it mainly be for video conferencing, presentations, or a mix of both? Choose a meeting room screen size and resolution suitable for your needs. For example, a 70-inch 4K display is ideal for presentations but may be too large for comfortable huddle room meetings.

Optimal Screen Size

When choosing a display for your meeting room, size matters. A screen that’s too small won’t be visible to everyone, while one that’s too large can be distracting. The ideal size depends on room dimensions, seating arrangement, and how far attendees will be from the screen.

Display Mounting Height

The height you mount the display depends on the meeting room dimensions and seating arrangement. As a general rule, the bottom of the display should be at or slightly above eye level for most viewers. Mounting the display too high will make it difficult for some to see properly.

Optimal Viewing Angle

A wide viewing distance of at least 178 degrees is best for meeting rooms, so the display is visible from all seats. Narrow viewing angles often result in the image washing out or color distortion at the edges, reducing visibility.

Sound Quality

High-quality built-in speakers or connectivity for external speakers is necessary for effective presentations and video conferences. Low-quality audio reduces the impact and intelligibility of your messages.

Display Connectivity

Choose a meeting room screen with multiple connectivity options, such as HDMI, USB, Bluetooth, and Wi-Fi. This makes it easy to connect various devices, such as laptops, monitors, tablets, and smartphones, for screen sharing and presentations. Some displays offer built-in screen sharing. They do this via Wi-Fi for added convenience.

Display Resolution

Choose a high-resolution display for sharp, vivid presentations. Full HD (1920×1080) is good for basic presentations, but 4K UHD (3840×2160) or better is best for showing fine details and text. A higher resolution allows viewers to sit close to the screen without seeing pixelation. For 4K and higher resolution, viewers can sit as close as 1 to 1.5 times the screen dimension.

Use a Screen Size Calculator to Find the Perfect Display

Choosing the right display screen for your meeting room can be challenging. With so many size, resolution, and price options, how do you determine what’s best for your needs? A screen size calculator is a helpful tool that can remove the guesswork from the process.

Here is how you can unlock efficiency with screen size calculators:

  • Effortless Calculations: Free online calculators like XTEN-AV’s make the process a breeze. Simply input your meeting room dimensions, and the calculator does the rest.
  • DISCAS Compliance: They often follow industry recommendations. For example, DISCAS (Digital Information Display Standards Committee) sets the optimal viewing angles based on screen size.
  • Maximized Impact: By pinpointing your room’s ideal width and height, you ensure content is clearly visible from all seating positions, maximizing the impact of your presentations and discussions.
  • Enhanced Visuals: The calculator considers factors like screen area and shape. It recommends a display size that gives the best picture for your content. This could be presentations, video calls, or detailed data analysis.
  • Tailored Choice: In the calculator, specify the display’s primary function (presentations, video calls, etc.), and it will recommend a size that best suits those needs.

XTEN-AV’s screen size calculator is absolutely free, which means you can easily find the perfect audio visual screen for your meeting room and watch your meetings reach new heights of productivity and collaboration!

Enhance Your Meetings With The Best Display

Choosing the right display is no longer a chore – it’s an investment in the success of your meetings. By following these guidelines and considering the key factors outlined above, you can choose the perfect meeting room screen

Invest in a calculator and choose the ideal display size for your meeting room. With a well-designed meeting room AV design setup by X-TENAV, you can experience a boost in productivity and collaboration during conferences!

AV Design Mastery + Winning Proposals = 10x Productivity!


Meeting room screen size is all about finding the sweet spot! It shouldn’t be so small that people squint to see content, nor so large it overwhelms the room. Meeting room AV design tools and screen size calculators can help you determine the perfect dimensions based on your room’s size and how far attendees typically sit from the screen.

The choice between a meeting room monitor and a meeting room TV depends on your needs. Monitors often boast superior picture quality, ideal for displaying presentations and data clearly. On the other hand, TVs might be better suited for larger spaces or video conferencing due to their size.

The optimal viewing angle for your meeting room TV ensures everyone has a clear view. The ideal placement positions the center of the screen at eye level for participants seated in the middle row. Consider your meeting room dimensions when determining the mounting height.

Calculating meeting room screen size involves balancing two key factors: viewing distance (how far attendees typically sit from the screen) and desired content type (presentations, video conferencing, etc.). Screen size calculators simplify this process. You input your meeting room dimensions, and the calculator recommends optimal screen dimensions for comfortable viewing.

Sahil Dhingra
Sahil Dhingra
A software developer, business analyst & people’s manager, Sahil Dhingra has over 10 years of experience working for tech giants such as Apple, HP, and Cisco. With his deep understanding of the Software Development Life Cycle, Sahil strives to expand the horizon for SaaS-based products for AV professionals while also implementing the latest technologies such as AI, ML, VR, and Blockchain.

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