Meeting Room AV Design

What are the Things to Consider for Your Meeting Room AV Design? Learn it Right with X-DRAW

Meeting Room Audio Visual AV Design

Do you know the most important place in your office? Well, it’s not that tricky; the straight answer is your meeting room. This is where you brainstorm, take interviews, hold client meetings, and do every possible thing that directly benefits your company. 

But how many companies give importance to designing their office meeting rooms? 

The answer might shock you. Many businesses just look for a space that can accommodate their required number of people, and they are okay with that! Well, if you are looking to create a value business, this practice is definitely not for you. 

This article will provide you with valuable insights for your meeting room AV design & solutions.

What are the aspects to consider for your meeting room AV design?

A meeting room AV design is crafted based on a lot of factors to ensure full productivity in the meeting room. Only you know the practices you are looking to do in your meeting room setup. From AV equipment to the aesthetics or even the minute of things add up to the overall ambience of your meeting room.

So, let’s begin by understanding the aspects to consider for your meeting room design.

What is the purpose of your meeting room?

Firstly, you need to know the purpose of your meeting room. Only then can you decide on the meeting hall design. 

If you are only looking for a space to conduct meetings and brainstorming sessions, then the basic installation of a table, some chairs, and a screen may be enough for you. But when you think about holding hybrid meetings, you need suitable AV installations to make that happen. 

This is why you need to determine the purpose of your meeting room audio video design initially.

What should be the size of your meeting space?

Once you have decided on the overall purpose of your room, you can determine the ideal meeting room dimensions. 

Suppose you only plan to have a small meeting room design with a maximum of 6 people at a time, so the meeting room standard size will be around 100 to 150 square feet. This also takes into consideration the furniture and setup of AV equipment. 

Consider not compromising on space much because smaller areas can limit a person’s creative index, and you clearly don’t want that to happen for your business. 

Also, once you have decided on the ideal size, you can create an Audio Visual design for a meeting room in minutes with X-DRAW.

What kind of user experience do you plan to create in the meeting room?

Everything in your room should be placed or designed with the user experience you are looking to create with your AV design team. 

For instance, no meeting room is complete without comfortable and relaxing furniture. The lighting in your room should be warm and not strain the eye. Having a natural light source, such as windows, is an advantage to maintain a serene and realistic view. Such practices can enhance the creative index and also decrease the inevitable stress situations that are likely to occur during meetings or one-to-one sessions. 

Better wall aesthetics with motivational quotes that help create cohesion in work can also enhance user experience. You can also choose hassle-free BYOD (Bring Your Own Device) setups, in which anyone can bring their device and sync it to the main screen to get started. 

Also, once you have sorted these things out, you can create a floor plan of your meeting room AV drawing and re-arrange these things as you see fit with X-DRAW. 

This allows you to start your meeting room AV installation process quickly.

How much money are you willing to invest in designing your meeting room?

We understand that you might not want to spend a fortune on designing your meeting room, but it is one of the significant investments that you will make for your company. You don’t have to buy expensive things for your meeting space, especially AV technologies. Just go for things that are of good build quality and serve their purpose. 

Also, do you know you don’t have to exceed your budget to create an AV design for a meeting room? 

How, you ask? 

Let’s help you become familiar with efficient meeting room design software, X-DRAW!

Why X-DRAW is the only meeting room AV design software that you need?

X-DRAW is the ultimate software for creating meeting room AV diagram layouts. It is as simple as you can imagine. It automates your floor plan, so you only need to fill in the dimensions of your meeting room, equipment, and so on. And with a blink of an eye, BOOM! Your meeting room audio visual design plan is ready. 

It also lets you create labeling diagrams for all the equipment in your room and a detailed connecting circuit diagram. 

If you want to take your speed to the next level, you can simply select a DFY meeting room design template and get started soon! 

Now you must be wondering why only X-DRAW when I can have near to features in other software? Well, we have a convincing answer for it as well. 

X-DRAW is cloud-based audio visual drawing software that never lets you lose your data. It simply changes the whole game for managing your clientele. You can access a record of past deals, works, and designs with just a flick of your finger. 

X-DRAW is among the limited software packages that offer a one-stop solution for all your drawing and designing needs. This means you don’t need to switch between software for different purposes. It allows you to easily create, automate, send, and track your work.

Now, a reason to start using X-DRAW right now is its 15-day free trial period, which can be extended for another 15 days. And NO! You don’t need to fill in your card details. So, create and relax with X-DRAW, the ultimate meeting room AV design software!

AV Design Mastery + Winning Proposals = 10x Productivity!


A meeting room is a place where team members work in collaboration to discuss strategies for the benefit of the business. However, the meeting space is not limited to only this work, but many. There are certain things that should be kept in mind when designing a meeting room layout. These are: 

  • Good sound quality 
  • Adaptive Video Conferencing for hybrid work modes. 
  • Comfortable furniture and warm lighting 
  • And a durable audio-visual setup for various purposes.

There are many software programs that allow you to do this. But you should look for software that has everything you need, so you don’t need to switch from one program to another. Also, software that gives you a free trial is better, so you can switch if you don’t fulfill your purpose. The meeting room AV system design software X-DRAW is a true one-stop solution that also offers a 15-day free trial period.

Vibhav Singh
Vibhav Singh
Vibhav has been in the Professional AV business for over a decade and has worked for leading global manufacturers such as Harman, Biamp and Music Tribe. After spending years in the industry and witnessing a minimal role of software in a hardware- dominated industry, Vibhav seeded the idea of a software platform that would reduce manual effort and exponentially increase productivity by utilizing the latest technologies such as cloud computing, artificial intelligence and machine learning. Having worked in multinational and multidimensional environments Vibhav has an all-round experience in Management, Technology and Sales. Vibhav holds a bachelor’s degree in Engineering and also a CTS certification from AVIXA. He is an avid traveler, a fitness enthusiast and our resident audiophile.

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